This position is responsible for the effective financial management of the American Swedish Institute; and monitoring the organization's investment portfolio. As a member of the senior management team, the Director of Finance is expected to provide substantive contribution to the accomplishment of ASI's mission and vision.
ESSENTIAL JOB FUNCTIONS
- Direct the accounting and related financial activities of ASI to ensure sound fiscal administration. Recommend appropriate policies and establish and monitor internal control procedures to safeguard ASI’s assets and ensure financial information is valid and reliable.
- In conjunction with the management team, direct the preparation of ASI’s annual operating and capital budgets.Serve as liaison to all staff members on accounting and financial matters, including the operating and capital budgets.
- Direct and participate in the preparation, review and analysis of monthly financial reports to ensure by the management and the Board of Trustees. Provide regular financial reports to the Finance Committee and Board of Trustees to inform them of ASI's financial status. Provide staff support to the Finance Committee, and provide timely counsel to the Management team on all financial matters.
- Manage the accounting office to insure that ASI's financial functions are performed efficiently and effectively. Select, manage, develop and evaluate financial office staff to effectively meet its goals and objectives.
- Direct cash flow to maintain requisite cash levels. Manage local and international banking relationships to optimize service and minimize cost to the Institute.
- Establish, monitor, and maintain requisite controls to ensure restricted assets are properly used and accounted for.
- Monitor and reconcile the investment portfolio.Coordinate with third party in the effective management of the investment portfolio.Ensure that restricted donations are routed to the proper endowment funds.
- Responsible for the annual audit and other audit activities preparing audit work papers as well as coordinate the completion, communication and publication of audited financial statements. Provide staff support to the Audit Committee.
- Responsible for the preparation and filing of tax and other returns and related reports to ensure compliance with governmental reporting requirements.
- Responsible for preparation of the financial portion of grant reports, proposals and billings to ensure compliance with requirements and policies of funding sources.
- Manage the financial risk management and comprehensive liability insurance program.
- Coordinate IT activities such as external support and set up, purchasing equipment, and contracting with outside IT professionals as needed.
- As a member of the management team, contribute to the policy making and management of ASI’s financial operations by attending Board of Trustees and Finance Committee meetings as well as actively participate in other Board committees.
- Supervise HR providing guidance on HR issues as needed.
- Perform other duties as may be assigned.
The above position description is intended to describe the general content, identify the essential job functions, and set forth the requirements for the performance of the position. It is not to be construed as an exhaustive statement of job functions or requirements. The employee may be required to perform other job related duties as requested. Position responsibilities are subject to change over time in order to accommodate changing organizational needs.
- Bachelor’s Degree and 5+ years in a similar position.
- Demonstrated leadership ability including supervisory experience and experience working in collaboration with multiple parties with diverse interest.
- Demonstrated knowledge of nonprofit accounting, including fund and grant accounting, compliance, and reporting as well as GAAP, and tax regulations.
- Keen analytic, organization, and problem solving skills allowing for strategic data interpretation.
- Proven ability to select and oversee software installations, manage IT upgrades as well as managing relationships with software vendors.
- Proven ability coordinating audit activities, managing budget reporting, budget development, and analysis, managing AP/AR, GL, payroll, and investment portfolios.
- Knowledge and familiarity of HR policies and Employment law.
- Working knowledge of accounting software and proficient in MS windows office products.
- Proven ability to identify trends, and collaboratively develop strategies to address those needs.
- Proven ability to effectively present complicated financial matters in a clear and understandable manner to staff colleagues, public groups, and/or trustees; communicate with a wide variety of individuals both internally and externally.
- Able to keep privileged information confidential.
- CPA preferred.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to sit approximately 90%; walk/stand, bend, stoop, twisting, climbing up/down stairs pulling, reaching, kneeling, and lifting up to 25 lbs. approximately 10% of the time. The environment will have normal lighting and climate control tolerances.
While performing the duties of this job, the employee is required to use hands, arms, and feet for repetitive lifting, walking, reaching and operating office equipment. Specific vision abilities required by this job include normal vision.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The working conditions and requirements indicated here are representative of those that must be met by an employee to successfully perform the essential functions of the job.