The Director of Finance is responsible for the effective financial management of ASI, directs all aspects of accounting and finance activities including budgeting, audits, monthly and annual reporting, provides controls and oversight of cash handling, investments, insurance and regulatory compliance, and assures the proper tracking of restricted funds and multiple revenue streams. The Director of Finance serves as the Chief Financial Officer and works closely with the CEO and COO to monitor ASI’s financial position, create financial projections, and guides business development. The Director of Finance serves on the Senior Management Team, is a resource to all staff and the Board of Trustees, oversees the human resource and technology functions, and supervises the accounting assistant.
ESSENTIAL JOB FUNCTIONS
- Direct and participate in the preparation, review and analysis of monthly financial reports to ensure that ASI's financial condition is in accordance with established guidelines.
- Support the Finance Committee, and Management team by providing timely counsel on all financial matters.
- Manage the accounting office to insure that ASI's financial functions are performed efficiently and effectively. Select, manage, develop and evaluate financial office staff to effectively meet its goals and objectives.
- Manage and coordinate external IT support such as set up, purchasing equipment, and contracting arrangements.
- Establishes requisite controls to ensure shop inventory is properly recorded in POS system and aligned with payments; provides financial analysis and business planning guidance to Retail Manager as needed.
- Supervise human resources, accounting and IT providing guidance on issues as needed.
- Direct the preparation of ASI’s annual operating and capital budgets in collaboration with the management team.
- Serve as liaison and partner to all staff members on accounting and financial matters, including the budget and monthly results.
- Provide regular financial status reports to the Finance Committee and Board of Trustees.
- Direct cash flow to maintain requisite cash levels. Manage local and international banking relationships to optimize service and minimize cost to the Institute.
- Manage the financial risk management and comprehensive liability insurance program.
CONTROL & COMPLIANCE
- Direct the accounting and related financial activities of ASI to ensure sound fiscal administration.
- Recommend, establish and monitor internal control procedures to safeguard assets and restricted assets, ensuring financial information is valid, reliable, and properly accounted for.
- Monitor and reconcile the investment portfolio. Coordinate with third party in the effective management of the investment portfolio. Ensure that restricted donations are routed to the proper endowment funds
- Responsible for the annual audit and other audit activities preparing audit work papers as well as coordinate the completion, communication and publication of audited financial statements.
- Responsible for the preparation and filing of tax and other returns and related reports to ensure compliance with governmental reporting requirements.
- Responsible for preparation of the financial portion of grant reports, proposals and billings to ensure compliance with requirements and policies of funding sources.
- Participates in the institutional strategic planning; guides implementation of financial goals.
- Prepare current and future year cash flow models to ensure cash levels stay consistent
- As a member of the management team, contribute to the policymaking and management of ASI’s financial operations by attending Board of Trustees and Finance Committee meetings as well as actively participate in other Board committees.
- Collaborate with the program, exhibits, and retail teams to strategize short and long-term opportunities to improve financial performance of individual programs. Increase understanding of their financial contribution to the organization.
- Responsible for developing and utilizing forward-looking, activity-based financial analysis to provide insight into organizational operations and business plans.
OTHER DUTIES AS ASSIGNED
- Perform other duties as may be assigned.
The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.
- Bachelor’s Degree and 5+ years in a similar position.
- Demonstrated leadership ability including supervisory experience and experience working in collaboration with multiple parties with diverse interest.
- Demonstrated knowledge of US GAAP, with an active or inactive CPA license.
- Keen analytic, organization, and problem solving skills allowing for strategic data interpretation.
- Proven ability to select and oversee software installations, manage IT upgrades as well as managing relationships with software vendors.
- Proven ability coordinating audit activities, managing budget reporting, budget development, and analysis, managing AP/AR, GL, payroll, and investment portfolios.
- Working knowledge of accounting software and proficient in MS windows office products.
- Proven ability to identify trends, and collaboratively develop strategies to address those needs.
- Proven ability to effectively present complicated financial matters in a clear and understandable manner to staff colleagues, public groups, and/or trustees; communicate with a wide variety of individuals both internally and externally.
- Able to keep privileged information confidential.
- Demonstrated knowledge of nonprofit accounting, including fund and grant accounting, compliance, and reporting as well as GAAP, and tax regulations.
- Knowledge and familiarity of HR policies and Employment law.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds
The American Swedish Institute is an Equal Employment Opportunity Employer. All our employment practices, benefits and programs will be administered without regard to actual or perceived race, color, religion, sex, national origin or ancestry, age, disability, veteran status, sexual orientation, marital status, status with respect to receipt of public assistance or any other basis protected by federal, state or local law.